Roy King 20 min

1.      Why are we here?
"It is the mission of the Boy Scouts of America to serve others by helping to instill values in young people and, in other ways, to prepare them to make ethical choices during their lifetime in achieving their full potential. The values we strive to instill are based on those found in the Scout Oath and Law."

Scouting helps youth develop academic skills, self-confidence, ethics, leadership skills, and citizenship skills that influence their adult lives.

Methods of Scouting - 8

2.      How do we teach leadership?

A.    By example

B.     Training

C.     Guidance

D.    Written materials / Videos

E.     Experience

F.     The three levels of Boy Scouts –Toby 



3.      Planning  a two year calendar and the scout year

    Starts with the Cub Scout Bridging and sometimes new patrol

B.     Preparing for camping and summer camp

C.     Most Webelos should prepared for scout rank on arrival

D.    At least one camping trip providing training in tenderfoot required  knots(3) should be provided prior to summer camp.

E.     Strongly encourage new scouts to go to summer camp and sign up for FCE and swimming programs. Due to the scout having little or no control of signoff materials by summer camp employees, it is the Scoutmaster’s responsibility to assure the earned signoffs are properly documented before leaving camp. This is a process he needs to establish with the Camp personnel ahead of time and follow through during and after camp.

F.     Emphasis, through the year, should be placed, at meetings, on basic scout skills.

G.    In spring and fall the troop should specifically schedule the following:
Cooking and food handling  training
Knots and Lashings
Physical Fitness 

H.  In the spring, specifically provide Swim Test along with water safety and rescue and at meetings discuss citizenship with an elected official, judge, attorney, civil servant, principal, or teacher.

4.   How does a troop ensure all this is covered?

      - 30,60, 90 planning. Every activity for the next 90 days




1.      PLC  SPECIFIC TRAINING  Roy King 45 min

2.      What goes on a PLC agenda

         Time and/or date of activity
         Who is responsible for the activity
         Materials and resources needed

         Who is responsible for the materials
              and resources.

      Old business

      New business

      Evaluation of past activities

Procedure for preparing an agenda

A standard form is used by SPL.

He list ALL activities (number of days is from NEXT PLC)

For 30-90 days, activities & themes &

Person responsible & significant. Materials and resources needed are listed.

If choices are to be made in the PLC, a List of known choices should be provided For 30-60 days. ALL   Materials and resources needed, who responsible, notes about any concerns. For 30 days, all of the above with concerns resolved. This preliminary agenda is emailed to the Scoutmaster and PLC members by the Sunday following THE LAST PLC. All recipients are to reply with comments or “No Comment” by the following Wednesday. Who receives a copy of the finished agenda? PLC & Scoutmasters & committee chair by the SPL by Tuesday before the next PLC

3.      Meetings

Standard form showing:


Activities - what Times

Who is responsible for each activity

Special materials

Adults needed for special duties

Service patrol

Spirit patrol

4.      Campouts
      First aid person
      weather check? who
      Reservations? Who
      Transportation / driver assignments

Campout agenda Standard form showing:
      activities - times
      who runs each activity
      materials for activity
Duty Rosters

Outside Help
Special Materials

First aid kit

Health forms

5.   Other Events

6.   Executing

A.    Accountability

B.     Be Prepared

C.     Communication

D.    Delegation


The Troop Meeting agendas are to be placed on individual 8 ½ x 11 sheets and are part of the PLC agenda.

Campout agendas are on individual 8 ½ x 11 sheets and are part of the PLC agenda.

The PLC agenda typically will consist of 1 coordination sheet referring to meetings and campout sheets and details of all remaining items.

Matt Norris x 45 min

1.      Roles and responsibilities of the Troop Quartermaster

2.      Location of all the Troop’s gear/equipment

3.      Equipment the Troop possesses and how to complete a Troop inventory

4.      How to check-out/check-in and maintain control over Troop gear/equipment

5.      How to replace consumable gear/equipment

6.      How to train incoming Troop Quartermasters

7.      Quartermaster Tracking Sheet


GRUBMASTER /SCRIBE – Toby King 45 min


  1. Scribe duties & role
  2. Treasurer duties & role
  3. Who the scribe and treasurer deal with on adult side
  4. Treasurer requirement for handling money
  5. Scribe weekly duties explained
  6. Scribe / Treasurer tracking sheets


  1. Roles and responsibilities of Troop Grubmaster
  2. Process of Menu approval and items to look for (vegitarian options, meets myplate and Troop requirements
  3. Assist Troop Quartermaster as needed
  4. Ensure Patrols have adequate food for the events
  5. Grubmaster tracking sheet


Kevin Mondshine
45 min

  1. FCE Plan / Timeline
  2. Preparation and Coordination

a.      Identify materials needed in advance

    1. Coordinate materials and supplies with SPL and ASM/SM in advance
    2. Determine how many instructors are needed
    3. Delegation/communication
    4. Breakout sessions into small groups
  1. Ways to teach FCE
  2. Crowd control vs involvement
  3. Proper instructor to scout ratio
  4. Process for FCE signoffs
  5. Instructor tracking sheet



CHAPLAIN AIDE – Nagaraja Basappa 45 min


1.      Roles and responsibilities of the Chaplain Aide
When is Chaplain Aide needed
What to always have ready for every meeting
Additional areas of involvement

  1. Interfaith religious services - Prayers for diversity
  2. Worship services
  3. Where to find the prayers
  4. How to build a successor
  5. Chaplain Aide tracking sheet



HISTORIAN / LIBRARIAN – James Robinson 45 min


  1. Roles and duties of this role
  2. How to gather presentation materials / pictures
  3. Ways to improve position
  4. Historian  / Librarian tracking sheets




Roy King – 15 min




  1. Importance of planning
  2. Importance of leadership
  3. 2-year plan
  4. 30-60-90 day plan















Patrol Leader’s Council

Agenda Template


1)     Call To Order – SPL


2)     Attendance - Scribe


3)     Review of Meeting Minutes - Scribe


4)     Patrol Reports

Patrol Name

a)     Advancement since last meeting

b)     Patrol Activities

c)     Patrol Meetings


5)     Old Business

a)     Discuss any open items from the Minutes of the last meeting. The list is here prior to meeting.

b)     Evaluation of past activities.


6)     Activity Planning  - list date and theme of activity here.

a)     Plan for next 90 days activities for the upcoming Monthly Outings as per the Program Theme. Use Troop campout template. These should be filled out as much as is reasonable prior to the meeting. What should be discussed in the meeting are items needing decisions. Items needing ideas should have a list of ideas in the box for that topic solicited by the SPL prior to the meeting.

b)     Court of honor and other additional calendar activities Should be planned in a similar manner but the plan will be included in the minutes of meeting.


7)     Meeting Planning – list date and theme of meeting here.

a)     Plan Meetings. Use one meeting template per meeting. Each member should have a set for the next 90 days. These should be filled out as much as is reasonable prior to the meeting. What should be discussed in the meeting are items needing decisions. Items needing ideas should have a list of ideas in the box for that topic solicited by the SPL prior to the meeting.


8)     New Business – list items here

a)     Open to any new items to be discussed. The list is here prior to meeting.


9)     Scoutmaster’s Time


10) Closing


11) The scribe provides a clean copy of these meeting minutes with his notes and the associated forms and notes to the SPL for approval and publishing to PLC members and ASM and SM and Committee chair.







(program theme)

Troop Meeting Plan -Date_____________





Time Req’d






Flag Ceremony



Skills Instruction

See notes below for materials needed

New scouts -

Experienced scouts –

Older scouts -







Patrol meeting






Or game




Other activities




Closing and Flags


Scoutmaster’s minute

Flag Ceremony



Materials or services needed


What is needed


New scouts




Experienced scouts




Older scouts






Campout Planning Worksheet


Submit to Scoutmaster not less than 30 days prior


Campout Location_________________________ Dates of Campout_______________

 #of nights____      Theme__________________________________________________

Assembly time ____________ Departure time_____________  ETA _______________

Meals needed ____________________________________________________________

Special Equipment/Who responsible_________________________________________

Special Details ___________________________________________________________

Facilities at campsite – water, wood, open fire, fire rings, latrines, shelters, parking

Terrain: ________________________________________________________________




Activities After Arrival –

Lights out time ________

Day One

Wake up time _________, Breakfast time ________, Flags ________,

Activity 1 ______________________________ ………

Time allotted to cook and eat lunch, from:_____________ to ______________

Activity x__________________

Flags _______________

Campfire – time______

Who is responsible _______________________, Theme__________________________

Songs _________________________________ Skits _____________________________

Lights out time_____________________

Day Two

Wake up time _________, Breakfast time ________, Flags ________,

Activity 1 ______________________________ ………

Start packing _____________ Leave________________ ETA_____________


Troop 179 Quartermaster Training Guide



The Quartermasters of Troop 179 are the gear/equipment “bosses” and are an integral part of a successful Troop activity and outing program.  Their importance to this success cannot be overstated.

Goal/Objective (Specific Measurable Attainable Relevant Timely)


Once an incoming Troop Quartermaster completes this training, he will know:


  1. The roles and responsibilities of the Troop Quartermaster
  2. The location of all the Troop’s gear/equipment
  3. What equipment the Troop possesses and how to complete a Troop inventory
  4. How to check-out and check-in Troop gear/equipment
  5. How to replace consumable gear/equipment
  6. How to train incoming Troop Quartermasters

Training (Explain Demonstrate Guide Enable)


After completing each Quartermaster training topic, you should understand, know, and be able to teach the topic.


  1. Roles and Responsibilities of the Troop Quartermaster

o      Issues tents and records their assignment

o      Assigns tents to Scouts for drying/cleaning

o      Confirms if any issues with tents upon check-in



  1. Location of the Troop’s gear/equipment and keeping it tidy

o      Blackhorse Storage

16518 House & Hahl Rd

Cypress, TX 77433


  1. What equipment the Troop possesses

o      This is to be accomplished at the end of the term of the current Quartermasters with both the outgoing and incoming Troop Quartermasters participating. 

o      During this inspection and inventory, the Quartermasters will update the Troop’s gear/equipment inventory spreadsheet with the current gear on hand.  The name of that spreadsheet is T179 QM Inventory Tracking.xlsx

o      Keeping the electronic copy updated

o      Creating tabs for gear box, trailer, and storage unit inventories ahead of each inventory day

o      Printing the inventory pages for use during the inventory day

o      Recording the printed information from inventory day back into the tabs in the electronic file (so the troop has a record of each inventory day)

o      Taking attendance at inventory days and recording this attendance in the electronic file


  1. How to check-out and check-in Troop gear/equipment and maintain control of the Troop Trailer during Troop Activities/Outings

o      Keeping the electronic copy updated

o      Creating and printing check-out/check-in sheets ahead of each campout/activity

o      Transferring information from printed copies to the electronic copy after each campout and as gear is returned

o      “Closing out” each campout in the file when all gear has been returned

o      If any gear/equipment is needed for a non-scheduled Troop activity/outing, it is the individual scout(s) responsibility to contact a Troop Quartermaster to arrange to check-out and check-in needed item(s).  Any item(s) checked out and checked in will be recorded on the ‘Miscellaneous Equipment Check-outs’ tab in the T179 Tent and Gear Box Tracking.xlsx file

o      During scheduled Troop activity/outing, the Quartermasters will check-out and check-in gear/equipment as needed. 

o      Tents are usually the only gear checked-out/checked-in while at a campout

o      No scouts should be in the trailer except those the Quartermasters have asked to come inside to help them

o      The trailer should be kept closed and locked when not in use

o      Upon return from a campout, tents, gear boxes and/or gear (like dirty pots/pans or stoves) from those boxes will be checked-out to Scouts to take home and clean/dry. 

·        One of the two Scouts who used a tent/tarp should take it home. 

·        The patrol quartermaster should take any gear boxes/dishes/stoves/etc home for cleaning.

·        Quartermasters will record this on the tab for the particular campout in the T179 Tent and Gear Box Tracking.xlsx.

o      Quartermasters will check the tents/tarps/gear back in using the same spreadsheet at subsequent troop meetings when Scouts return it. 

·        ** It is very important to find out if any gear is broken or has issues when it is checked back in.  Notify QM ASMs if gear is broken or has issues.

·        If any gear has not been returned after 2 troop meetings, QMs need to contact the Scouts who still have gear checked out to arrange for them to return it.

o      NOTE: Quartermasters should keep paper copies of the campout check-out/check-in sheets in their ScoutBooks so they can always check gear back in when a Scout returns it.  That information will need to be transferred to the official spreadsheet saved on the troop’s website




Troop 179 Scouts and Parents,


For the gear that went home with Scouts this weekend, here are the instructions on what to do with the gear and who took what gear home.  Please let me know if you have any questions.  Thanks.



Scouts who took tents/tarps home need to do the following:

·        First and foremost, take care of the tent and tarp while they are in your possession.

·        Dry the tent, rain fly and tarp fully.  They need to be laid out or hung up to dry on the day you return from the campout STRAIGHTAWAY.  Please do not leave the tent/rainfly in the bag for any length of time as rolled up wet tents will not dry and will begin to get moldy/mildewy.

·        Clean the inside of the tent.  Sweep out all dirt/debris. Use a wet sponge to wipe away mud/etc if needed (and let it dry before rolling up)

·        Clean the outside of the tent if needed.  This is usually not needed, but if the tent is muddy, please use a wet sponge to wipe the mud away (and let it dry before rolling up).  Do not use any soaps, cleaners, dishwashing detergents as they can degrade the waterproofing on the tents – just plain old water is all you need to use on the tent (warm water is ok). 

·        Clean the tarps – once they are dry, a broom works well to sweep away the dirt/debris

·        Inspect the tent, rainfly, stakes and poles for any issues.  Broken poles, broken zippers, bent/missing stakes, and holes/rips are the typical things to look for.  Each of the grey tents should have between 8 and 10 stakes.  If you have an orange tent, it should have 8 stakes.  We would specifically ask that you look closely for holes/rips.  If you find a hole or a rip, mark it with a piece of masking tape or similar (please do not use duct tape though).  Ensure you let your Quartermasters or Mr. Norris know about any issues with the tent when you return it.

·        Finally, re-pack the tents/rainflys/poles/stakes into their bags and re-fold the tarps.  Please try to do this on dry grass or smooth concrete.  Rough concrete will contribute to holes/tears in the material.

·        Please return the tents ideally at the next troop meeting after the campout – the quartermasters (currently Tommy King and Everett Norris) will collect them in the room where we meet at the church.  If you’re unable to attend that meeting, please bring it to the meeting after.  If you cannot make either of the meetings, please notify Mr. Norris ( so we can discuss how you will get the gear back to the quartermasters.


Patrol Quartermasters (or designates) for the campout who took home their gear/cooking box need to do the following:

·        Clean the pots/pans/plates/cups/utensils – everything will fit in the dishwasher.

·        For pots/pans with burned food remnants in the bottoms, the Scout needs to scrub them thoroughly (with something that will remove the food remnants like a brillo pad, steel wool, etc).  It also works well to put water in the pots/pans and boil the water for several minutes to loosen the burned food remnants before scrubbing.

·        Everything needs to be FULLY DRY before putting back in the gear box – this is very important.  If stacked together while still wet, the plates and cups do not fully dry.  We have seen this happen multiple times and we basically have to re-clean the dishes on the next campout before we can use them.

·        The camp stoves need to be checked and cleaned, if necessary, on both the inside and outside to ensure there is no food on them and no greasy feel to them.

·        The gear box itself needs to be kept clean too.

·        Similar to the tents, please return the gear boxes at the next troop meeting ideally or the following meeting if necessary.


For this campout, the following Scouts are responsible for either a tent/tarp or a gear box.

·        Grey Tent #1 –

·        Grey Tent #2 –

·        Grey Tent #3 –

·        Grey Tent #4 –

·        Grey Tent #5 –

·        Grey Tent #6 –

·        Grey Tent #7 –

·        Grey Tent #8 –

·        Grey Tent #9 –

·        Grey Tent #10 –

·        Grey Tent #11 –

·        Grey Tent #12 –

·        Grey Tent #13 –

·        Grey Tent #14 –

·        Grey Tent #15 –

·        Grey Tent #16 –

·        Bulldog Gear Box –

·        Cobra Gear Box –

·        Penguin Gear Box –

·        Lightning Gear Box –

·        Flaming Pegasus Gear Box –

·        Owl Gear Box –

Thank you,

Troop 179 Quartermasters (Everett Norris and Tommy King)




  1. Knows how to replace consumable and non-consumable gear/equipment

o      Consumable gear/equipment examples

·        Propane

·        Firewood

·        Charcoal

·        Cleaning / dishwashing supplies

o      Non-consumable gear/equipment examples

·        Tents

·        Cooking gear

·        Lanterns


  1. How to train incoming Troop Quartermasters and complete your QM role